Why Opportunity Benefit Matters More Than Ever

As 2025 enters its final quarter, organisations everywhere are deep in planning cycles, refining strategies, and finalising where next year’s budgets will land. For warehouse leaders, this period is a familiar mix of pressure and possibility. Once again, expectations for operational excellence will rise, while resources, headcount, and IT funding remain constrained. The message from leadership is clear: deliver more, but do it with less.

Faced with that ongoing tension, warehouse teams must determine which investments will genuinely move the dial. Increasingly, the most impactful decisions are those that not only reduce costs but create new capacity—unlocking what we refer to as opportunity benefit.

Why a WMS Remains One of the Smartest Investments

A Warehouse Management System (WMS) continues to be one of the most consistently high-return investments supply chain organisations can make. After decades of implementing WMS solutions across industries, we see a common trend:

• Payback periods typically between 6–24 months
• Sustained long-term ROI ranging from 15% to 100% annually
• Permanent reduction in operational costs

But these metrics, while compelling, don’t fully capture the strategic power of a WMS. The real advantage lies in how it reshapes the operational landscape: liberating people, time, and financial resources that can be channelled into growth, innovation, and digital resilience. This is where the concept of opportunity benefit becomes central.

What Is Opportunity Benefit?

Traditional evaluations focus on opportunity cost—the value a business loses by not making an investment. Opportunity benefit shifts the perspective.

Opportunity benefit is the positive gain created when an investment frees up resources that were previously tied to inefficiency. A WMS does exactly that. When deployed effectively, it:

• Automates manual processes that drain time
• Reduces dependency on large operational teams
• Minimises human error and the cost of correcting it
• Improves stock accuracy, space utilisation, and throughput

Resources that once kept the business running in maintenance mode can now be reallocated to higher-value activities like AI adoption, cybersecurity strengthening, service innovation, and customer experience improvements. In a market where agility defines competitiveness, this shift is invaluable.

Proven WMS ROI: Real Customer Outcomes

The impact of opportunity benefit becomes clearer when you look at organisations that have already made the leap. Across sectors—3PL, food distribution, retail, manufacturing—WMS implementations have delivered measurable, transformative results.

AGRO Merchants Group / Grocontinental
Streamlined complex cold-chain operations across nearly 200,000 pallet spaces, improving throughput, efficiency, and overall service quality for temperature-controlled logistics.

CML Fulfilment & Logistics
Achieved throughput of 9,000 pallets per night, supported by improved traceability, better labelling, and smoother product handling—all contributing to long-term cost reductions.

Stafford Lynch
Enhanced accounting accuracy and stock visibility across thousands of SKUs, resulting in directly measurable OpEx reductions and better operational reliability.

Wholefoods Wholesale
Responded to competitive pressures by eliminating customer order errors, improving scanning accuracy, and boosting pick speeds—all contributing to a rapid ROI.

Annaghmore Agencies
Reduced property and storage overheads by 40% while simultaneously improving stock management accuracy through automation.

Tetrosyl
Recovered its WMS investment in a single year, with a 10% increase in throughput driven by fewer errors and increased automation.

Coastal Pet Products
Scaled to support over 90,000 products shipped daily, using WMS automation to improve accuracy, reduce costs, and manage the complexity of a fast-growing portfolio.

Each example demonstrates how financial ROI is only part of the equation. The real value lies in the operational agility and capacity that a WMS creates, capacity that strengthens resilience and opens new strategic opportunities.

How to build the Business Case 

To secure investment approval, warehouse leaders must present a WMS not as a technical upgrade, but as a strategic enabler. This requires clear, quantifiable value statements.

Your business case should highlight:

1. Payback Periods Supported by Benchmark Data

Use real-world reference points to outline expected ROI, drawing from similar warehouse profiles to ensure credibility.

2. Projected CAPEX and OPEX Reductions

Break down savings across labour, error correction, freight delays, space utilisation, and operational inefficiencies.

3. Opportunity Benefits and Strategic Enablement

Show how cost savings allow reinvestment into:

• AI or automation pilots

• Cybersecurity upgrades

• New customer service initiatives

• Faster scaling of digital transformation programs

This is often where the most compelling value emerges.

Why Now Is the Time to Reevaluate WMS Investment

With 2026 budgets being finalised, warehouse managers face a narrowing window to secure investment that can materially impact performance for the year ahead. The risk of delaying is significant—manual processes will become more expensive, customer expectations will rise, and competitors will continue adopting digital tools to accelerate growth.

A modern WMS does more than streamline daily tasks. It equips your warehouse to:

• Innovate rapidly
• Maintain resilience despite labour constraints
• Deliver consistently high levels of service
• Adapt to economic uncertainty
• Reinvest savings into long-term transformation
• In other words, it drives both operational and strategic advantage.

Partnering for Success

Navigating constrained budgets and rising performance targets is challenging. Understanding the full scope of opportunity benefit is essential and that’s where expert guidance becomes invaluable. As specialists in WMS technology, Aptean supports organisations through every stage of the journey, from investment planning to ROI realisation. With proven methodologies, industry benchmarks, and decades of experience, we help warehouse teams unlock the financial and strategic value WMS makes possible. A smarter, more agile, more resilient warehouse isn’t just achievable, it’s within reach. And for many organisations, it starts with understanding the true value of WMS.

Does Your Warehouse Need a WMS? How to Evaluate the Right System for Your Business

For many warehouse managers, 2026 is shaping up to be a year focused on efficiency, accuracy, and reducing operational overheads. Common goals include improving order accuracy, preventing mistakes, avoiding bottlenecks, and maximising storage capacity. Yet, achieving these objectives becomes increasingly difficult when operations rely on outdated, paper-based systems.

In today’s fast-paced industries, relying solely on manual processes isn’t just inefficient—it can put your business at a competitive disadvantage. Companies that leverage warehouse management systems (WMS) are consistently able to streamline operations, reduce errors, and improve overall productivity. Whether your warehouse is small, medium, or enterprise-scale, the adoption of a robust WMS can transform how you manage your inventory and operations.

Why Paper-Based Systems Hold Your Warehouse Back

Paper-based processes might have worked in the past, but today’s warehouses operate in a much more dynamic environment. Stock levels fluctuate rapidly, customer expectations demand faster fulfilment, and returns are increasingly common in e-commerce-driven supply chains.

Without a WMS, warehouses face challenges such as:

• Delayed visibility of stock levels: Items remain unaccounted for until they are manually checked in, resulting in potential overstocking or stockouts.

• Inefficient picking and packing processes: Workers waste time locating items, manually recording movements, and correcting mistakes.

• Limited traceability: Tracking batch or lot numbers, expiry dates, or serial numbers is cumbersome without automated systems.

• Slow reporting and analytics: Managers rely on spreadsheets or ad-hoc reports, limiting their ability to make timely decisions.

A WMS addresses these issues by automating core warehouse processes, providing real-time visibility, and enabling managers to make informed, data-driven decisions.

How a WMS Streamlines Core Warehouse Operations

A modern WMS touches every aspect of warehouse operations, from receiving and storage to order picking, packing, and shipping. Here are some of the key processes it improves:

Goods Receiving and Put-Away

A warehouse’s efficiency begins with accurate and timely goods receiving. When stock sits unregistered, it occupies valuable space without generating value. A WMS automates the booking-in process, immediately updating inventory levels and suggesting optimal storage locations. By improving space utilisation, warehouses can often store up to 30% more inventory within the same footprint.

Order Picking

Order picking is one of the most critical operations in any warehouse. Mistakes or delays here directly affect customer satisfaction. A WMS allows teams to pick orders quickly and accurately, reducing errors and shortening order cycles. For e-commerce businesses, this is particularly valuable as customers expect fast, reliable delivery.

Modern WMS solutions support a variety of picking strategies, from batch and wave picking to single-item fulfilment for high-volume online orders. Advanced features such as voice picking enable hands-free operation, improving productivity, especially in cold storage or environments with small, high-volume items.

Packing and Dispatch

Packing and dispatch are no longer just about placing items in boxes. A WMS provides end-to-end automation, scanning all items in a box and creating an instant audit trail. The system tracks where each item needs to go—whether part of a single order or split across multiple shipments—and helps optimise packaging and courier costs. This reduces errors, saves time, and prevents unnecessary shipping expenses.

Stock Counting and Inventory Management

Traditional stock counts are disruptive, often requiring shutdowns or manual audits that take staff away from other tasks. A WMS enables perpetual inventory management, linking counting with daily picking and replenishment activities. Stock levels are automatically updated in real time, and low-stock alerts trigger replenishment requests, minimising the risk of stockouts and ensuring continuity of operations.

Returns Management

Returns are often one of the most time-consuming processes in a warehouse. A WMS simplifies this by treating returns as part of the overall receiving workflow, ensuring items are checked, quality controlled, and re-stocked quickly. For e-commerce operations, this can mean returned goods are available for resale almost immediately, improving revenue retention.

Choosing the Right WMS for Your Warehouse

Implementing a WMS is a long-term investment that impacts every part of your operation. Selecting the right system requires careful evaluation of your business goals, warehouse needs, and future growth plans. Here’s how to approach the selection process:

Define Your Requirements
Understand your long-term warehouse goals, operational challenges, and integration needs. Determine which processes require automation and what metrics are most important for your business.

Research Vendors
Shortlist WMS vendors based on recommendations, industry experience, and case studies. Visit warehouses using their systems and speak to current customers to assess real-world performance and support quality.

Evaluate Technical Capabilities
Look for scalable and extensible architecture that can accommodate future growth, custom development, and third-party integrations. Ensure the system supports industry-specific requirements such as lot or batch traceability, advance shipping notifications, and stock rotation.

Consider Integration and Analytics
The best WMS solutions integrate seamlessly with ERP systems, e-commerce platforms, and visual reporting tools, enabling unified visibility and data-driven decision-making.

Plan for Longevity
Your WMS should be capable of adapting to new technologies, such as automation through robotic arms, automated guided vehicles (AGVs), or AI-powered analytics. Evaluate the vendor’s track record for ongoing updates and support.

Key Benefits of a WMS

Investing in a WMS delivers measurable business benefits, including:

• Higher operational efficiency: Automating core tasks reduces errors and speeds up workflow.

• Better space utilisation: Optimised storage locations allow more inventory in the same footprint.

• Improved inventory accuracy: Real-time tracking reduces stock discrepancies and prevents stockouts.

• Faster order fulfilment: Accurate and optimised picking, packing, and dispatch accelerate delivery cycles.

• Enhanced reporting and analytics: Data-driven insights enable smarter planning, forecasting, and decision-making.

• Scalability and flexibility: Systems grow with your business, supporting new processes and technologies.

Go through your checklist

For warehouses aiming to improve efficiency, reduce errors, and stay competitive in 2026 and beyond, a WMS is no longer optional, it’s essential. The system not only streamlines operations but also provides the visibility and insight necessary to make strategic decisions. Selecting the right WMS requires careful evaluation, but the investment pays off in improved productivity, reduced overheads, and a stronger foundation for growth. By automating routine processes, optimising storage, and providing real-time visibility, a WMS ensures your warehouse is equipped to meet the demands of a modern, fast-moving supply chain. If you’re still relying on paper-based systems, now is the time to explore how a WMS can transform your operations.

Warehouses today are no longer passive storage spaces, they are active intelligence centres. Every scan, stock movement and shipment generates valuable data. In a world where supply chains shift by the hour, simply moving products efficiently isn’t enough. The real competitive advantage comes from transforming warehouse activity into meaningful insights that strengthen operations and guide long-term strategy. At the centre of this transformation is the Warehouse Management System (WMS): the engine that captures data, connects processes and supports smarter decision-making.

Why performance metrics matter

In most operations, the first step toward data-driven improvement is performance monitoring. A modern WMS simplifies the process by collecting the KPIs that reflect day-to-day productivity, turning routine actions into measurable outcomes. This enables warehouses to benchmark performance, track adherence to operational goals and quickly flag areas that need attention.

But what does performance monitoring actually provide? At its core, it answers questions about what has already happened. It captures:

• How many orders were picked within a given timeframe
• How long fulfilment tasks take
• Whether accuracy and space utilisation targets are being met
• This “rear-view mirror” insight is useful for assessing current performance and identifying bottlenecks. However, it only tells part of the story—because operational success relies on both understanding the past and preparing for the future.

Key metrics every warehouse should measure

Although OTIF (On Time In Full) is often hailed as the gold standard, it’s ultimately the result of several underlying processes. Strong OTIF performance relies on monitoring specific, actionable metrics that a WMS tracks in real time, such as:

1. Average Dock to Stock (ADS) Time
   Measures how quickly inbound goods move from receiving to availability. Essential for industries with rapid turnover or perishable items.

2. Average Order to Dispatch Process (AODP) Time
   Tracks the full internal lifecycle of an order and directly affects customer satisfaction.

3. Audit to Dispatch Process
   Identifies how orders are prioritised, allocated and released—critical for date-sensitive stock and managing backlogs.

4. Warehouse Occupancy Levels
   Reveals how effectively space is being used, guiding property, layout and cost decisions.

5. Inventory Accuracy & Perpetual Inventory Reporting
   Exposes stock discrepancies, shrinkage and replenishment inefficiencies.

By understanding these layers of activity, managers can refine processes, maintain target performance levels and drive long-term operational improvements. However, to elevate warehouse management beyond operational excellence, businesses must shift from reactive reporting to predictive insight.

Predictive analytics: from hindsight to foresight

While KPIs reflect what has happened, predictive analytics explores what’s likely to happen next. By applying forecasting techniques to existing WMS data, warehouses can anticipate problems before they occur, allocate resources more intelligently and plan with greater precision. The shift to predictive analytics unlocks significant advantages:

Smarter inventory management

Forecasting tools analyse sales cycles, regional trends and seasonal peaks, helping managers prevent stockouts, reduce overstock waste and maintain optimal inventory levels.

Better operational efficiency

Predictive models flag future bottlenecks and demand surges, enabling proactive adjustments to workflows, equipment usage and staffing.

Enhanced workforce planning

By understanding upcoming activity patterns, warehouses can schedule shifts, assign tasks and balance workloads more effectively.

Stronger scenario planning

Predictive insights help managers prepare for peak seasons, unexpected disruptions or changing market conditions—reducing risk and strengthening resilience. In contrast to traditional reporting—which answers “What happened yesterday?”—predictive analytics responds to “What will tomorrow demand?” Warehouses that embrace forward planning operate more smoothly, adapt faster and stay ahead of their competitors.

How a WMS supports both monitoring and forecasting

A WMS underpins every aspect of data utilisation from daily KPI tracking to complex predictive modelling. It ensures that all warehouse movements are captured consistently and accurately, giving businesses the foundation they need to validate performance, identify inefficiencies and plan for the future. However, many organisations struggle to extract the full value of their data. This is where Aptean provides critical support. With deep expertise across 3PL, food and beverage, pharmaceuticals, e-commerce and more, Aptean guides warehouse teams in identifying the KPIs that matter most and developing predictive strategies that align with their specific goals.

April 6 marks the start of the new financial year and it is always a good time to be considering new investments. For some companies, annual tax allowances may begin again at this time.

This year decisions over when to make capital investments are even more important, because of the implementation of new employment tax legislation announced back in the 2024 Autumn Budget.

Some of the upcoming changes, particularly the new employer’s National Insurance rules, will lead to increases in the costs of employing people. These extra costs, together with the already challenging skills crisis, are creating something of a perfect storm for business owners who are faced with increasing costs due to inflation. It makes warehouse automation an increasingly attractive option for any company looking to future proof its business operations and manage costs effectively.

This blog article explains what companies operating a busy warehouse should understand about the changes being introduced and why it makes sense to be implementing a warehouse management system (WMS) right now.

How are taxes going up in April 2025?

Increases to National Insurance costs

Employer’s Class 1, 1A and 1B National Insurance Contributions (NICs) are increasing by 1.2% from April 2025, bringing the rates to 15%. This is a tax levied against employers for their employees.

At the same time, Class 1 NIC secondary thresholds are reducing from £9,100 to £5,000 per annum. This is effective from 6 April 2025 until 5 April 2028. After this date the NICs will then increase in line with CPI.

For an employee earning the average UK salary of £34,963 (as of October 2024), the employer’s NIC liability will increase by approximately £596 per year from 6 April 2025.

Increases to Minimum Wage rates

In addition, the National Living Wage is increasing from April 2025. For over 21s, the rate of NLW is identical to the National Minimum Wage (NMW) and it increases from £11.44 to £12.21ph (6.7%) or £23,873.60 pa for a full-time worker. The 18–20-year-old rate increases from £8.60 to £10 (16.3%), up by £2,737 to £19,522 pa.

Cost analysis – worked example

For a worker on the National Living Wage (£12.21 per hour from 6 April 2025), working full-time, the employer’s additional NIC cost will be around £681 per year. Given that many warehouses do employ significant numbers of workers at NLW rates, this could be a significant cost.

For example, consider a small warehouse employing 10 warehouse operatives on the minimum wage rate of £23,873.60 pa. The annual wage bill for these employees is £238,736.

The extra annual cost of these 10 warehouse operatives due to the rise in NICs and wage costs would be £81,720, making a total for the year of £328,456.

This represents a substantial financial resource that could potentially be invested in warehouse automation technologies such as a WMS. Do you future proof your business or just incur expense with no added value to the company? It’s a bit of a no brainer!

The business case for WMS

One of the most common observations new WMS users make when they start using the software is how it enables them to ‘do more with less’. What they mean specifically is that they can increase the volumes of orders and transactions their warehouse can process in a given period, without having to increase headcount and labour costs.

In addition, there are also some other very significant business case considerations:

Effective inventory management is essential for businesses, as stock represents one of the largest expenses after personnel costs. Careful stock management is crucial, and a WMS can optimise this process by minimising shortages and avoiding production delays.

A WMS also enhances stock tracking by providing real-time inventory updates, enabling the operation of a “just-in-time” warehouse. This approach ensures stock is ordered precisely when needed, helping to preserve cash flow.

Given the rising costs of purchasing and renting warehouse space – a trend likely to persist – a WMS helps maximise warehouse efficiency. Our experience indicates that properly managed warehouses can store up to 30% more inventory in the same space, leading to significant long-term savings. Additionally, the system suggests optimal storage locations for similar items and streamlines order fulfilment by helping operatives quickly locate products.

Implementing a WMS delivers rapid improvements in efficiency, productivity, and accuracy in your warehouse. With the recent Budget announcement highlighting increased worker-related expenses from April 2025, now is an ideal time to build a compelling business case for adopting a WMS. Let Indigo Software show you how.

Disclaimer: This blog does not constitute tax advice. Tax law is complex so speak to your accountant about the relevance and appropriateness for your business.

There are many reasons influencing why and when a company would want to implement a Warehouse Management System (WMS). It is a big decision and it often occurs at a critical phase in the business’s lifecycle.

In some organisations, the trigger may be driven by the arrival of a new customer. It may be driven by the desire for real-time information, or simply because the company cannot cope with order fulfilment demand. This article explores the primary scenarios that typically trigger WMS investment, to help warehouse managers recognise when it’s the right time to make this technological leap.

Trigger 1 – New warehouse operation

One of the most straightforward triggers for a new WMS implementation occurs when the business opens a brand-new warehouse or logistics operation. In these instances, the warehouse management recognise the clear value of embedding automation technology from day one. This decision will be made on the understanding that modern warehouses require sophisticated technology systems to operate competitively and efficiently. In an already established business, a new site creates the perfect opportunity to retrain existing warehouse employees on a new system and optimise processes from the outset. Detailed operational efficiency and accuracy metrics can be established and monitored from day one, further enhancing management information. Plus future scalability is built into the warehouse, with robust systems in place that can be expanded as the business grows.

Trigger 2 – Outgrowing manual systems

There is only so far you can take a business whose warehouse is run on paper and spreadsheets. Many warehouses reach a tipping point where these manual systems become unsustainable if the business is to keep its customers happy. This critical stage in development typically manifests through the following issues:

• Increasing error rates in order fulfilment – wrong items and quantities being picked resulting in greater numbers of returns;
• Growing delays in order processing – booking new inventory in and moving sales orders through the warehouse causing bottlenecks;
• Difficulty maintaining accurate inventory counts – information lags on the system mean there is never a true record of actual stock availability;
• Rising labour costs due to inefficient processes – having to recruit temps to cope with busy periods or clear backlogs and a general inability to scale operations effectively;
• Limited visibility across operations – an over reliance on Excel spreadsheets or other islands of data.

When these signs emerge, they clearly indicate that the operation has outgrown its manual systems and needs to evolve technologically to remain competitive.

Trigger 3 – Organisational restructuring

Corporate changes within a business will often influence the adoption of a WMS solution as a company finds it needs to standardise operations across multiple sites and bring each division into line. Common triggers in this scenario are company mergers or acquisitions and business restructuring. This process can involve integrating multiple warehouses, with each site adopting new, standardised processes, unified reporting systems and consistent performance metrics. A WMS will facilitate each operation having a unified mode of operating and provide many other benefits in addition. This will make it easier for the business to continue scaling into the future following more acquisitions and new sites being launched.

Trigger 4 – Customer-driven requirements

New business opportunities increasingly come with specific technological requirements, especially if the customer is operating in a highly regulated industry. This was the investment scenario at VH Logistics, the new 3PL arm of hamper specialist, Virginia Haywood. In order to compete effectively with other 3PL providers and attract big brand customers, VH Logistics needed to invest in its warehouse technology infrastructure. This would provide customers with real-time data visibility and remove any inefficiencies across warehouse operations created by a reliance on paper-based and manual systems. In addition, to secure a new contract with one of the country’s leading dairy producers, it required very accurate lot traceability, stock rotation and allergen management in a highly controlled warehouse environment. This could only be offered through a WMS.

Trigger 5 – Current system limitations

Many organisations find themselves constrained by restrictions present in their existing systems, especially when legacy systems lack modern warehouse management functionality. In some cases, the incumbent solution can’t cope with growing sales operation volumes, or system performance speeds are dropping due to increasing order loads. These limitations can often become apparent when customer satisfaction levels are impacted, orders cannot be processed on time and reporting capabilities are not detailed enough.

Trigger 6 – Integration and real-time updates

The most common trigger for implementing a WMS system is when the business recognises a need for a unified, real-time view of warehouse operations. In this scenario, the business will often be struggling to navigate multiple disconnected systems, inconsistent information across platforms and time consuming, manual data entry. A best of breed WMS addresses these challenges by providing a single source of up to the second data through automated data capture, integrated reporting and seamless system communications.

Conclusion

The decision to invest in a WMS represents a significant step forward in any warehouse operation’s evolution. Whilst the exact triggers may vary, the end goal remains consistent. A WMS will bring improved operational efficiency, accuracy, and customer satisfaction plus it will prepare the business for sustainable long-term growth. By recognising these different trigger points early, organisations can plan their WMS implementations strategically rather than reactively, ensuring better financial outcomes and a rapid return on investment, all these things will help drive positive business outcomes.

In mid-December 2024 the UK officially joined the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP) and in doing so, became the first European member of this trade bloc of 12 countries. Current members comprise a dynamic mix of developed and emerging economies including: Australia, Brunei, Canada, Chile, Japan, Malaysia, Mexico, New Zealand, Peru, Singapore, Vietnam and now, the UK.

It is a very significant trade development because the bloc represents approximately 15% of global GDP, trading across a market reaching 500 million plus people. After the economic fallout from Brexit and the Covid pandemic, this presents many new business opportunities, but it will also create new challenges for logistics managers operating in the UK and across the CPTPP region. The new agreement will clearly increase trade levels and should be a wakeup call for UK companies to invest in the right warehouse automation and re-engineer warehouse processes, if they have not already.

How will the CPTPP benefit UK manufacturers?

The CPTPP offers many critical benefits for logistics managers, with the potential for tariff reductions being the most obvious and immediate. Over 99% of UK goods being exported to CPTPP countries will be eligible for zero tariffs. And when goods are traded between member countries, this will eliminate 95% of tariffs. With trading tariffs reduced, UK manufacturers could see rapidly increased trade volumes and new opportunities for cross-border shipments.

In addition to the advantageous trading tariffs, the CPTPP introduces more flexible rules of origin. This will be particularly beneficial for the complex supply chains typical among manufacturers in the UK. Specifically, manufacturers within the bloc will be able to claim preferential treatment if 70% of their product components come from participating countries. And any products sourced from multiple CPTPP countries can qualify for low or zero tariff treatment when exported within the bloc. For logistics managers, this creates the challenge of potentially needing to manage far more intricate supply chains spanning multiple CPTPP countries.

Additional sector-specific opportunities

Some industry sectors will most likely see greater growth of export sales. For instance, the UK’s motor vehicle exports to CPTPP countries are projected to increase by £712 million according to reports in The Manufacturer magazine. Pharma is another big export sale for the UK and likely to benefit from the reduced costs and expanded supply chains resulting from the trade agreement, along with large machinery exports.

All these opportunities highlight the urgency for logistics managers to scale their operations to be able to cope with the increased demand and trade. One of the most efficient ways to prepare is by investing in a warehouse management system (WMS).

5 ways a WMS helps maximise opportunity from CPTPP

Here’s how a WMS will enable UK manufacturers to maximise their CPTPP export opportunities:

Improved stock visibility and control

A best of breed WMS provides real-time inventory visibility, which is essential for managing the extra flow of goods expected from CPTPP trade. This level of visibility allows warehouses to:

• Precisely track all products originating from CPTPP member countries;
• Manage inventory levels highly efficiently to satisfy new demand patterns;
• Ensure compliance with the CPTPP rules of origin requirements.

Improved warehouse space utilisation

These days, warehouse space is always at a premium with property and rental prices being at an all time high. The potential increases to trade volumes will increase pressure on warehouses to maximise their storage capacity and this is easily achieved with the introduction of a WMS. Once implemented a WMS will automatically optimise putaways and space allocation, based on incoming and outgoing shipments. Very significantly, a WMS will also enable up to 30% more stock to be stored in a given area, which is critical for coping with projected increased trade volumes. For regulated industries requiring special storage and handling requirements, these instructions can be programmed into the WMS and automatically adhered to.

Streamlined customs compliance

Becoming part of the CPTPP brings additional new compliance requirements for UK manufacturers and a WMS helps warehouses by removing time consuming administration tasks. For instance, this includes being able to automate the tracking of product origins to ensure compliance with CPTPP’s 70% rule for preferential treatment. In addition, it will automatically generate the documentation needed for customs clearance, reducing delays and potential late shipment penalties.

Improved supply chain integration

Participating in the CPTPP will result in greater diversification of supply chains across its member countries. Without a WMS this would be highly complex to manage, but a WMS makes light work of this complexity. Best of breed WMS solutions can integrate with transport management systems (TMS) to optimise inbound and outbound logistics operations. In addition, supply chain visibility and planning capabilities are enhanced by providing valuable data that can be shared with ERP systems to improving the overall customer experience. A WMS also provides analytics on warehouse performance, helping managers adapt to new trading patterns and inventory models.

Faster stock picking and packing rates

As trade with CPTPP countries ramps up, it will be critical to have highly efficient order fulfilment capabilities. A WMS will enable this by optimised picking strategies (including zone, batch, or wave picking models) to handle the increased order volumes. As documentation can be generated automatically, advanced shipping notification (ASN) reports can be generated automatically, improving customer relations and meeting CPTPP market expectations.

Becoming part of the CPTPP is a fantastic opportunity for UK manufacturers. By implementing a best of breed WMS, warehouses will have the resources to navigate any new challenges and capitalise fully on the export sales increases available.

Regardless of whether you are an ecommerce business or sell through more traditional channels, poor reviews are always very damaging for your brand. Consider these statistics, compiled by Fera – and they should know, their entire business is based around reviews.

72% of customers in their survey admitted they will not take any action until they read reviews about your business and having any reviews at all will improve conversion rates. In fact, just a single review can improve conversion rates by 10% or more and hitting 30 reviews can improve sales conversions by 25% or more. Things get really interesting when the reviews are for premium priced products. Reviews on higher-priced goods can increase conversion rates by 380%, compared with 190% from cheaper products.

Let’s look at the flip side. What happens when your business has negative reviews? It’s simple and unequivocal, negative reviews have a very negative impact on sales. More than four negative reviews can decrease sales by up to 70% and will dent a brand’s reputation and customer confidence. Longer term, poor reviews will make customers less likely to purchase. 86% of customers surveyed said they hesitated to purchase from online stores with negative reviews and the same number of customers also said that reading a negative review would change their mind about making a purchase. Negative reviews are to be avoided at all cost.

The trouble is that in some cases, the negative review results from poor order fulfilment and delivery execution. There is nothing wrong with the company’s products per se, but the actual user experience, the transaction experience, was poor. This is a common outcome for companies that do not have any warehouse management automation in place. They still rely on paper pick sheets and manual processes to get sales orders out the door and they need to invest in technology to oversee their operations.

The exact problem happened to a customer of ours. They were not using a warehouse management system (WMS) because they didn’t realise they needed one and then experienced a succession of negative reviews. Customers were not getting what they ordered and became frustrated.

Shipments to customers were often delayed, and stock accuracy was low. Products appeared as available on the website, but were in fact out of stock, resulting in order cancellations or only partial fulfillment of customer orders.

Even more annoying for customers and employees, the contact centre wasn’t able to help either – the call centre staff had the same poor stock visibility as the customers and whilst they did their best to manage expectations this usually only ends in one place – the customer was angry!

This company had experienced a period of rapid growth and their warehouse was simply overwhelmed by the paper-based systems they relied on. It was clear they needed a strategy to rapidly increase their site review rankings and implementing a WMS would help solve many of these problems. Introducing a WMS helped the client to see a rapid improvement to customer satisfaction levels. There were multiple ways their investment in a WMS generated clear benefits for warehouse efficiency, improved contact centre morale and helped the client to replace its negative reviews with glowing ones.

3 ways a WMS can reverse poor customer reviews

Here are three ways that implementing a WMS has a rapid and direct impact on improving customer review scores:

1. Better inventory management

Inventory is perhaps the biggest overhead in a manufacturing business and a WMS makes a significant contribution to improved inventory management. It enhances inventory visibility and control by providing real-time tracking of stock levels, locations, and statuses. This then allows for more accurate demand forecasting and the flexibility to employ just-in-time inventory strategies; the ability to set automated alerts for low stock levels and expiration dates, set up specific inventory management techniques like FIFO and LIFO and generally eliminate out of stock issues.

2. Greater operational efficiency

A WMS acts as the control centre of a warehouse, automating and streamlining every warehouse process. This in turn leads to rapid improvements like:

• Faster order processing and reduced labour costs;
• Optimised picking routes by plotting the most efficient routes and reducing travel time within the warehouse;
• Automated generation of shipping documents and packing instructions;
• Reduced need for manual paperwork because accompanying documentation is generated and sent electronically.

3. Improved customer service

A WMS directly contributes to better customer satisfaction (and customer review ratings), by enabling accurate order fulfilment and timely deliveries. When warehouse processes are driven through a WMS it becomes almost impossible to make mistakes, eliminating any accuracy issues. In addition, because orders are shipped on time in full, more realistic delivery dates can be provided, based on real-time product availability.

Finally, perhaps the most important benefit of a WMS in the warehouse is the ability it offers for achieving continuous improvements. A best of breed WMS includes many powerful analytics tools that allow warehouse managers to monitor every aspect of operations, delivering valuable insights and performance data. This information can be used to set targets for continuous improvement and will also help to improve future decision-making capabilities, because any decision can be based on real-time data.

By implementing a WMS our customer was able to reverse the negative impact of poor reviews in a very short space of time, and now reaps the many other benefits of their investment in warehouse automation.

At a time when many warehouse managers are struggling to recruit decent operatives, the costs of employing personnel are about to increase significantly. National insurance and minimum wage costs are rising from April 2025. These changes were announced by Chancellor Rachel Reeves in the recent UK Autumn Budget and it is going to make the business case for investing in warehouse automation even more compelling.

This article highlights what is going up and provides insights into constructing a compelling business case for warehouse automation technology, including Warehouse Management Systems (WMS) and wearable devices.

How are taxes going up in April 2025?

Increases to National Insurance costs

Employer’s Class 1, 1A and 1B National Insurance Contributions (NICs) are increasing by 1.2% from April 2025, bringing the rates to 15%. This is a tax levied against employers for their employees.

At the same time, Class 1 NIC secondary thresholds are reducing from £9,100 to £5,000 per annum. This is effective from 6 April 2025 until 5 April 2028. After this date it will then increase in line with CPI.

This change represents an increase of just under £900 Class 1 NIC per employee on an average worker’s total pay as published by the ONS on 1 October 2024.

Increases to Minimum Wage rates

In addition, the National Living Wage is increasing from April 2025. For over 21s, the rate of NLW is identical to the National Minimum Wage (NMW) and it increases from £11.44 to £12.21ph (6.7%) or £23,873.60 pa for a full-time worker. The 18–20-year-old rate increases from £8.60 to £10 (16.3%), up by £2,737 to £19,522 pa.

These cost increases will especially impact on warehouse managers who are employing workers at the lower end of the pay scale. When increases to both employer’s NICs and the NLW are considered together, this represents a very significant rise to the cost of employing warehousing operatives.

How can warehouse technology offset increases to tax?

These economic developments, together with the ongoing skills shortage, make the financial case for investing in warehouse automation – with a WMS and wearable mobile devices – even more compelling.

Let’s consider how to evaluate investing in these important technologies.

Evaluating the business case for Wearables

In order to justify an investment in wearable technology, warehouse managers need to evaluate the potential return on investment (ROI). Here are some key considerations to build a business case:

• Cost vs benefit analysis: Wearables will usually involve a higher upfront cost compared to traditional handheld devices. This is because a business typically needs to purchase both the wearable computer and accessories like ring scanners and chargers. Plus, handheld devices are a mature technology and something of a commodity today. It is not helpful to do a direct cost comparison and instead, consider the time saved performing operations. For instance, studies suggest that wearable scanners can significantly boost productivity, enabling workers to pick up to 10 additional items per minute compared to handheld devices. These savings on labour costs can very quickly offset the higher initial outlay to purchase wearables.
• Productivity gains: When building a business case, it is essential to quantify the productivity gains. Research highlights that warehouses using wearables can pick orders up to 40% more quickly. That’s just one task of many to be performed each day. Consider the increased costs of employing warehouse workers and how by adopting tech to speed up throughput rates, these costs can be minimised.
• Longevity and durability: Ruggedised construction means that wearables are built to last in industrial environments. Many devices are designed to be future-proof, offering support for multiple Android generations with ongoing software updates to ensure security. This long lifespan can make wearables a very attractive investment over time. This consideration is not only important because the long useable lifespan enables these assets to be ‘sweated’ but it also aligns well with corporate sustainability goals.
• Security: Cybersecurity is one of the most serious threats to every business today. As the majority of new wearables are built for Android, users will benefit from the extra security this brings, as they are regularly updated with the latest security patches.

Developing a business case for a WMS investment

One of the most common observations new Indigo WMS users make when they start using the software is how it enables them to ‘do more with less’. What they mean specifically is that they can increase the volumes of orders and transactions their warehouse can process in a given period without having to increase headcount.

In addition to reducing labour costs, there are some other very significant business case considerations:

• Improved inventory management. After personnel costs, stock is one of the big expenses for a business and it needs very careful management. A WMS will help optimise inventory management by preventing shortages and production delays.
• Linked to stock management, a WMS enables you to track inventory levels in real time. This means you can operate a just in time warehouse, ordering in stock exactly when you need it to preserve cash flow.
• Warehouse space is expensive to buy and even more so to rent and this trend will likely continue in the future. A WMS will allow you to optimise the way your warehouse is organised. Our experience shows that you can store up to 30% more stock in the same space when it is managed with a WMS. That is a huge space saving over the long term. The WMS will suggest where similar products can be stored and help operatives to locate items for an order quickly.

A successful WMS implementation, especially when operatives are using wearable devices, will quickly result in greater efficiency, productivity and accuracy in your warehouse. Considering the recent Budget announcement that employing workers is set to become even more expensive from April 2025, it is a great time to be building a business case. Let Indigo Software show you how.

Disclaimer: This blog relates to the recent UK autumn budget 2024 and does not constitute tax advice. Tax law is complex so speak to your accountant about the relevance and appropriateness for your business.

One of the biggest trends to hit warehouses is the rise of wearable technology. Gone are the days when wearables were seen as futuristic and niche. Today they can be found in many warehouses all over the country. Not surprising then that the global wearable technology market is expected to grow at a 34.6% CAGR from US$120.15 billion in 2023 to US$1,695.46 billion by 2032.

Widely regarded by experts as a transformative tool, adopting wearables can help management to revolutionise their warehouse operations. When implemented with a best of breed warehouse management system (WMS) solution, these devices can very quickly enhance the efficiency and accuracy of key operations including order picking, packing and inventory management.

Given their huge potential, it is important for warehouse managers to appreciate the many benefits of wearables and explore how they might fit into an intralogistics environment.

This article explores how wearables can be used in warehouses, providing insights into how businesses can evaluate the business case for investing in this important technology.

Benefit from Wearables in the Warehouse

When we talk about wearable technology, this includes a wide range of devices. It is everything from wrist-mounted mobile computers and ring scanners placed on a finger, to interactive glasses and voice headsets.

Regardless of the type of device, the feature all wearables share is the ability for an operative to be working hands-free. This means they can work more naturally, with the freedom to access data and scanning tools, significantly reducing the time spent on each transaction.

For instance, a wrist-mounted mobile computer can display instructions, while a ring scanner allows workers to scan items without needing to hold a traditional handheld device. Even the most basic wearable devices will speed up processes such as picking by up to 40%, by removing the need to constantly pick up and put down equipment.

Voice-directed systems include a headset worn by the operative through which spoken instructions in any language can be given. These systems integrate with a WMS and are very popular in fast moving warehouses. Now that the market for voice-based wearables has matured, the entry costs have adjusted too, making it a more viable option for smaller warehouses to consider.

Finally, more advanced wearables like augmented reality (AR) glasses can provide workers with a visual display of their task list or guide them through the most efficient route to a stock item for a pick. They can even include a validation stage, to ensure the right item ends up in the right tote.

No discussion of investments in wearable hardware would be complete without considering the environmental considerations. Users today expect their devices to have the longest possible lifespan and manufacturers have responded by designing wearables with sustainability and longevity in mind. Ruggedised construction means that wearables are built to last in industrial environments. Many devices are designed to be future-proof, offering support for multiple Android generations with ongoing software updates to ensure security. This long lifespan can make wearables a very attractive proposition for businesses looking to maximise their return on investment.

Three reasons why wearables are so popular

In fast-paced environments like e-commerce and food warehouses, where throughput rates and accuracy are extra critical, wearables offer a significant advantage. Here are some of the main factors behind their growing adoption rates:
 

• Increased efficiency – Wearable devices reduce the need for repetitive actions, such as picking up and setting down handheld scanners, which can slow down operations. Workers can handle multiple tasks more quickly, increasing the number of orders processed.
• Enhanced worker comfort – Linked to this first point, any tasks that are highly repetitive can also strain workers. Wearables are lightweight and designed for comfort, making them easier for workers to use throughout long shifts, without causing fatigue or injuries.
• Better accuracy – Wearables like ring scanners and voice headsets will drive productivity gains in the warehouse by truly mobilising the process. They will provide real-time guidance and feedback to workers which leads inevitably to more accurate picking, packing, and shipping. This also means that the learning curve to full productivity is very short, making it very straightforward to increase headcount during busy periods without seeing a negative impact.

Indigo WMS integrates seamlessly with many different types of wearables so that users can benefit from real-time updates, better traceability and true data-driven decision-making. As more businesses adopt these tools, staying informed about the latest trends will be key to maintaining your warehouse’s competitive edge.

While the current adoption rate of artificial intelligence (AI) technologies in warehousing is still relatively low, market projections indicate that there will be a significant growth in AI implementations over the next few years. For warehouse managers, adopting AI promises both operational efficiency and a substantial return on investment. By leveraging the vast amounts of data that warehouses naturally produce, AI can optimise processes, enhance productivity, and offer long-term savings. This article will explore how AI can be applied in warehouse environments and discusses some of the most common concerns about the impact of AI on the workforce.

Why does AI thrive in the data-rich warehouse environment?

The intralogistics environment and AI can be a perfect match. Warehouses are often inherently data-rich environments, generating massive amounts of valuable information related to product location, movement, inventory levels, and operational efficiency. AI systems, especially large language models (LLMs) and machine learning algorithms, thrive on high-quality, consistent data. The more data they can analyse, the better they become at identifying patterns, making predictions, and optimising performance.

Collecting data is always good

In an AI context, there is no such thing as ‘too much information’! The more data you gather, the better insight you will gain into your warehouse operations. Data-driven AI systems use the wealth of information generated by intralogistics to fine-tune processes, predict demand, and allocate resources more efficiently. For instance, the longer an AI system monitors your warehouse, the more accurate its predictions for stock replenishment or order fulfilment routes will become. Over time, these processes can be tweaked and fine-tuned – the result is a more efficient, cost-effective operation.

Key use cases of AI in warehousing

AI’s capabilities are very varied and extend across various operational areas, allowing warehouse managers to optimise and automate tasks, leading to significant productivity gains. Here are three of the most immediately viable use cases:

Route Optimisation

Travelling around the warehouse can waste a lot of time and resource which is entirely preventable using AI. AI can dynamically adjust required routes for warehouse vehicles, such as forklifts or autonomous mobile robots (AMRs), to avoid congestion, reduce fuel consumption, and minimise wear and tear on machinery. By analysing real-time data, AI ensures that goods are moved as efficiently as possible, saving both time and resources.

Picking Optimisation

Picking is another major cost centre in a warehouse and can represent up to 55% of the cost overhead. Using AI, warehouses can determine the most efficient picking routes for workers, reducing the time spent retrieving items. AI systems can prioritise urgent orders, ensuring they are picked and packed first, while reducing overall labour costs and speeding up the fulfilment process.

Improved Workforce Productivity

AI-powered tools can assist warehouse workers by automating repetitive tasks, such as data entry and inventory tracking. By taking over these mundane tasks, AI enables staff to focus on more complex, value-adding activities. Additionally, AI-driven insights can help assign workers to the right tasks based on their skills, further improving productivity.

How to approach data capture for AI in intralogistics

The first step in AI adoption is ensuring you have robust data-gathering mechanisms in place, which is where a warehouse management system (WMS) comes into play. A WMS will generate and continuously capture vast amounts of operational data that AI systems can analyse. To ensure your data collection is as broad reaching and accurate as possible, it is important to ensure that different operational systems are fully integrated and can share data seamlessly in real-time. If the AI system has access to integrated data coming from a WMS, transport management system (TMS), and enterprise resource planning (ERP) system, it can support real-time decision-making across the supply chain.

Business value of AI investment

While some warehouse managers might be concerned about the initial costs of AI implementation, it is important to consider the long-term benefits and ROI. Many warehouses that have introduced AI have reported a return on investment within 12 months through increased efficiency, reduced errors, and lower workforce costs. Plus over time, as the adoption cycle moves into a more mature phase, AI solutions will become more affordable and accessible, especially for smaller companies.

Smaller warehouses can see especially large benefits from introducing AI because it can level the playing field by reducing dependency on manual planning and improving operational efficiency. For instance, AI-driven inventory optimisation helps reduce stockouts and overstock situations, improving customer satisfaction and reducing carrying costs.

Appreciating the workforce implications of AI

An early barrier to AI adoption was that could be perceived as a threat to warehouse jobs. Now that people’s understanding of the technology is improving, there is a greater appreciation that AI is not necessarily a job eliminator. In fact, a better way to understand its workforce impact is to consider it a ‘force multiplier’, because it enhances the productivity of the existing workforce by automating mundane tasks and allowing workers to focus on more complex activities.

At a time when most businesses are trying to reign in their expenditure, using AI to assist with decision-making and process optimisation will enable warehouses to achieve more target goals with the same number of staff, allowing businesses to scale without increasing their headcount.

In addition, as AI becomes more integrated with routine operations, warehouse managers and staff will need to develop new business skills. Just like the way PCs changed job roles decades ago and totally transformed office life, AI will create demand for workers skilled in data interpretation, system management, and collaboration across AI-powered tools.

Reskilling and developing a workforce for the future

The warehouse workforce of the future will need to adapt to AI-driven environments, and this will require companies to invest in upskilling their employees, ensuring that they are well equipped to work alongside AI systems. In particular, mid-career reskilling will be essential, as experienced workers will need to learn how to interact with AI tools and leverage the data collected for better decision-making.

Investing in training programs and certifications such as warehouse management qualifications that include AI training, will ensure employees are ready to maximise the potential of AI technologies. Additionally, companies should foster a culture of openness and adaptability, to encourage employees to embrace new technologies.

Is there a future for AI in warehousing?

Experts all agree that AI is set to become a very widely adopted technology in logistics, but successful implementations will depend on the openness and adaptability of an organisation. AI adoption in warehouses is expected to accelerate quickly, with data showing that the global AI market in supply chain and logistics is expected to grow significantly over the next decade.

However, AI adoption in the warehouse needs to be undertaken responsibly, with careful consideration of the risks to both the organisation and its workforce. By integrating AI thoughtfully and responsibly, warehouse managers can drive substantial improvements in productivity, safety, and worker satisfaction while securing a competitive edge in an increasingly AI-driven world.